Title
Resolution authorizing a two-year contract plus renewal options with Trane, Inc. Willowbrook, IL and AutomatedLogic, Lisle, IL, for Lake County Downtown Campus Building Automation System (BAS) Integration in the amount of $236,573.
Staff Summary
· To meet the County goals of energy and operational efficiencies, the County sought to integrate the existing three separate building automation systems to schedule sequence, and monitor the HVAC equipment for the Lake County Downtown Campus.
· The current systems are designed to provide separate graphical representation of mechanical equipment, system information, run condition, energy usage, e-mail alarming, equipment optimization and equipment scheduling for all major HVAC equipment.
· Request for Proposals were sent to 22 vendors. Proposals were received from three vendors.
· The RFP provided for a base proposal to provide a front end software application to integrate the existing systems into one unified software solution. Alternate pricing was requested for updating the existing Johnson Controls Front End Graphics and an energy dashboard software to accurately monitor utilities for the Downtown Campus.
· An evaluation committee selected Trane, Inc. Willowbrook, IL and AutomatedLogic, Lisle, IL, to be in the best interest of Lake County.
· Lake County desires to enter into a two-year contract with renewals with, Trane, Inc. Willowbrook, IL for the energy dashboard software and AutomatedLogic, Lisle, IL, for the front end software application and 3-D professional graphics for downtown campus Building Automation System (BAS) Integration.
· The contract with Trane, Inc. will cost the County $86,696 for the initial two year agreement with an ongoing annual estimated cost of $35,700 for software licensing and the contract with AutomatedLogic will cost the County a one-time capital cost of $149,877 with an ongoing annual estimated cost of $4,000 for software maintenance.
Body
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, proposals were called for by publication for Lake County Downtown Campus Building Automation System (BAS) Integration; and
WHEREAS, subsequent to said publication, request for proposals were extended to 22 vendors; and
WHEREAS, sealed proposals were received from three vendors and opened in the County Building, Waukegan, Illinois, on Tuesday, July 31, 2012, at 2:00 p.m.; and
WHEREAS, based on the evaluation criteria set forth in the Request for Proposals, an Ad Hoc Committee selected Trane, Inc. Willowbrook, IL and AutomatedLogic, Lisle, IL, to be in the best interest of Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby authorized to enter into a two year contract with Trane, Inc., Willowbrook, IL in the amount of $86,696 with three one-year renewal options for software licensing in an annual estimated amount of $35,700 and a one year contract with AutomatedLogic, Lisle, IL in the amount of $149,877 with four one-year renewal options for software maintenance in an annual estimated amount of $4,000, for the Lake County Downtown Campus BAS Integration, charging the costs to account # 101-1103285-82020-000-000-000-11108.
DATED, at Waukegan Illinois, November 20, 2012