Title
Resolution authorizing the Purchasing Agent to enter into a contract with the Gordian Group, Maudlin, SC, in the estimated amount of $200,000 for Job Order Contracting Consulting services for a two-year period plus renewals.
Staff Summary
• Lake County has an ongoing need to perform ongoing minor capital construction, renovation and building repair projects.
• The traditional method to procure minor capital construction, renovation and building repair projects includes the preparation of bid packages, with plans and specifications and formal bid process, or informal quotation process; these processes are costly and time consuming and staff have identified Job Order Contracting (JOC) as the Program to accomplish cost effectiveness and reduce the traditional process time.
• Job Order Contracting is a contract process that provides for competitive sealed bid pricing based on a standard Construction Task Book that identifies pre-set unit prices for construction, renovation and building repair tasks specifically tailored for the type of work that Lake County will need to accomplish; this program is in place at over 140 municipalities and local units of government nationally.
• Request for Proposals for Job Order Contracting Consulting Services were extended to 16 vendors; proposals were received from two (2) vendors.
• An Evaluation Committee reviewed both proposals received and determined The Gordian Group as offering the most favorable proposal for Lake County.
• The Gordian Group will serve as the County’s Technical Consultant in all phases of implementing a Job Order Contract Program including Program Development, the generation of a Job Order Contract Bid Specifications and Construction Task Book based on Lake County locations, Marketing and Outreach Support to local Contractors, Bid Review, Software to track project documentation, schedules and customized reports, Training and Continuous System Monitoring Support.
• Lake County will not pay for services rendered until the Job Order Contracting Program has been implemented. The Gordian Group will be compensated at the rate of 5% of the first $6,000,000.00 of construction. Renovation and building repair using the JOC Program and 1.95% thereafter. This is estimated to be $100,000.00 in FY09 and $100,000 in FY10. This estimate is calculated by multiplying the Gordian fee by the projected amount of construction, renovation and building repair required; the actual expenditure may vary based on actual work contracted.
Body
WHEREAS, The Gordian Group will serve as the County’s Technical Consultant in all phases of implementing a Job Order Contract Program including Program Development, the generation of a Job Order Contract Bid Specifications and Construction Task Book based on Lake County locations, Marketing and Outreach Support to local Contractors, Bid Review, Software to track project documentation, schedules and customized reports, Training and Continuous System Monitoring Support; and
WHEREAS, Lake County will not pay for services rendered until the Job Order Contracting Program has been implemented; and
WHEREAS, The Gordian Group will be compensated at the rate of 5% of the first $6,000,000.00 of construction, renovation and building repair using the JOC Program and 1.95% thereafter; this is estimated to be $100,000.00 in FY09 and $100,000 in FY10; the estimate is calculated by multiplying the Gordian fee by the projected amount of construction, renovation and building repair, the actual expenditure may vary based on actual work contracted.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby directed to enter into a contract with the Gordian Group, Maudlin, So. Carolina in the amount of $200,000.00 for Job Order Contracting Consulting services for a two-year period plus renewals and request its adoption.
DATED at Waukegan, Illinois, on this 9TH day of September, A.D., 2008.