Title
Resolution authorizing a contract with Oracle Corporation, Chicago, IL for the purchase of a licensing software package for both current and additional operational and technical functionality within the BOSS software system in the amount of $1,657,609.
Staff Summary
• In 2003 Lake County entered into a contract with Oracle Corporation, Chicago, IL to provide licenses for the Oracle Software now known as BOSS.
• As part of the budgeting process for both 2012 and prior years, the County identified funding for additional software to implement Performance Management (employee evaluations), an enhanced educational module, an Inventory/Enterprise Asset Management (EAM) solution and a performance measurement tool.
• When approaching Oracle regarding these initiatives, Oracle provided a bundled software and support package which includes additional functionality including Business Intelligence (BI) for Financial, Procurement and Human Resources Analytics; Learning Management; Enterprise Asset Management (EAM); and the Hyperion solution for Public Sector Planning and Budgeting.
• The software and support along with necessary technology products has a cost to the County of $1,657,609.
• The Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis that the licensing for Oracle is proprietary and, as such, is a sole source purchase. In addition, the additional modules and software requested through this purchase have been designed by Oracle and provide functionality integrated with the County’s existing system.
• Funding for licenses will occur over a three-year period through an Oracle Municipal Payment Plan. Total funding needed for FY12, including one-third of the license cost and one year of annual support cost, is $759,203 of which $403,000 was budgeted in the FY12 budget and $356,203 was obtained from carryovers, CCIP reallocation, and CCIP unallocated balances. License funding for FY13 and FY14 will be included in the budget requests for those years out of CCIP and support costs will be included in the operating budgets requests.
Body
WHEREAS, in 2003 Lake County entered into a contract with Oracle Corporation, Chicago, IL to provide licenses for an Enterprise Resource Planning Software now known as BOSS.
WHEREAS, the County is seeking to implement additional Oracle functionality and software support.
WHEREAS, in response to Lake County’s request, Oracle has provided a bundled proposal which includes Business Intelligence (BI) with Financial, Procurement and Human Resources Analytics; Learning Management; Enterprise Asset Management (EAM); and Hyperion (Public Sector Planning and Budgeting, Planning Plus, and Financial Data Quality Management) along with supporting and necessary technology products in the amount of $1,657,609.
WHEREAS, Oracle Corporation is the logical firm to provide these licenses as the existing developer of the current System;
WHEREAS, funding has been included in the Fiscal Year 2012 budget and identified in the Corporate Capital Improvement Program (CCIP) and has been repurposed to this initiative; and
WHEREAS, in accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis that the licensing for Oracle is proprietary and, as such, is a sole source purchase. In addition, the additional modules and software requested through this purchase have been designed by Oracle and provide functionality integrated with the County’s existing system.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent be authorized to enter into the Oracle License and Service Agreement to contract with Oracle Corporation to purchase additional software and licensing.
DATED at Waukegan, Illinois, on this 14th day of February 2012.