Title
Joint resolution awarding a contract for annual bituminous shoulder maintenance of sections of various county highways to the lowest responsible bidder Chicagoland Paving Contractors, Lake Zurich, Illinois, in the amount of $174,800 and designated as Section 11-00000-15-GM
Staff Summary
· 2011 Bituminous Shoulder Maintenance: Contract Award.
· Each year the Division of Transportation contracts for bituminous shoulder maintenance throughout the county highway system.
· The added alternative bidding process was used for this letting.
· A total of five bids were received and the lowest responsible bidder is Chicagoland Paving Contractors, Lake Zurich, Illinois, in the amount of $174,800.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the bituminous shoulder maintenance comprised of sections of existing bituminous shoulder along the west side of Fairfield Road between Stub Avenue and IL Route 134 and sections of existing bituminous shoulder along the east side of Fairfield Road between IL Route 134 and Morningside Drive, and designated as Section 11-00000-15-GM; and
WHEREAS, in addition to the base bid work described above, the added alternative bidding process was used for bidders to provide costs for including Alternative A work, Alternative B work, and Alternative C work, with a total contract award limit of $200,000.
WHEREAS, added Alternative A work includes sections of existing bituminous shoulder along the east side of Fairfield Road between Morningside Drive and Lake Shore Drive; and
WHEREAS, added Alternative B work includes sections of existing bituminous shoulder along the east side of Fairfield Road between Lake Shore Drive and Rollins Road; and
WHEREAS, added Alternative C work includes sections of existing bituminous shoulder along Rollins Road between Mallard Creek and Nicole Lane; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on May 24, 2011, at 10:00 AM at the Lake County Division of Transportation in Libertyville, Illinois; and
WHEREAS, a tabulation of said bids compared to the total contract award limit of $200,000 resulted in the work to be done consisting of the base bid work and Alternative A work, the combined bid tabulations being as follows:
Chicagoland Paving, Inc.
Lake Zurich, IL
$174,800.00
Payne & Dolan, Inc.
Antioch, IL
$183,223.50
Peter Baker & Son Co.
Lake Bluff, IL
$190,337.30
Schroeder Asphalt Services, Inc.
Huntley, IL
$191,339.20
J.A. Johnson Paving Company
Arlington Heights, IL
$240,186.00
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Chicagoland Paving Contractors, Lake Zurich, Illinois, their bid being $174,800, based on estimated quantities and unit prices; and
WHEREAS, this Lake County Board, by prior resolution at its meeting of April 12, 2011, appropriated $230,000 of Motor Fuel Tax funds for the bituminous shoulder maintenance of sections of various county highways, and designated as Section 11-00000-15-GM; and.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board that a contract is awarded to said Chicagoland Paving Contractors, Lake Zurich, Illinois, in accordance with their bid of $174,800 based on estimated quantities and unit prices and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized, and they are hereby directed to enter into a contract with said low bidder for the base bid work of bituminous shoulder maintenance located on sections of Fairfield Road and Alternative A work, as described above, and designated as Section 11-00000-15-GM.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
BE IT FURTHER RESOLVED that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the "Agreement of Understanding" between the Illinois Department of Transportation and Lake County, dated January 22, 2003.
DATED at Waukegan, Illinois, on June 14, 2011.