Title
Resolution approving a contract with Granicus, Denver, Colorado, in the amount of $70,200 for GovQA Public Records FOIA Software.
Staff Summary
• In 2023, several Lake County offices and departments started using GovQA to receive, process and respond to Freedom of Information Act (FOIA) requests.
• This contract would expand Lake County’s use of GovQA by adding ADFS Single Sign-On, redaction licenses, and the functionality for the Lake County Sheriff’s Office to utilize it.
• Pursuant to Chapter 33.115 of the County’s Purchasing Ordinance, Cooperative Joint Purchasing Authorized, the County may participate in a cooperative purchasing agreement for the procurement of goods, services, construction, or professional services with one or more public procurement units in accordance with an agreement entered into between the participants.
• A cooperative purchasing contract with Granicus has been identified through OMINA Partners to procure needed goods, services, construction, or professional services that were competitively solicited and awarded.
• This contract authorizes an agreement for GovQA for the duration of one year with options of extending up to two additional one-year periods, for an initial term not to exceed cost of $70,200, then thereafter a seven percent increase with each one year renewal for a total not to exceed cost in the final renewal term of $80,371.98.
Body
RESOLUTION
WHEREAS, Lake County is required by law (Illinois General Assembly - 5 ILCS 140/1 et seq.) to allow the public to request copies or the inspection of public records through the Freedom of Information Act (FOIA); and
WHEREAS, in 2023, Lake County began using the GovQA Public Records FOIA Software to receive, process and respond to FOIA requests online; and
WHEREAS, Lake County is seeking to expand its use of GovQA by adding ADFS Single Sign-On to enhance internet security, redaction licenses to increase efficiency when reviewing public records, and the functionality for the Sheriff’s Office to utilize the platform; and
WHEREAS, this contract authorizes an agreement for GovQA for the duration of one year with options of extending up to two additional one-year periods, for an initial term not to exceed cost of $70,200, then thereafter a seven percent increase with each one year renewal for a total not to exceed cost in the final renewal term of $80,371.98; and
WHEREAS, pursuant to Chapter 33.115 of the County’s Purchasing Ordinance, Cooperative Joint Purchasing Authorized, the County may participate in a cooperative purchasing agreement for the procurement of goods, services, construction, or professional services with one or more public procurement units in accordance with an agreement entered into between the participants; and
WHEREAS, a cooperative purchasing contract with Granicus has been identified through OMINA Partners to procure needed goods, services, construction, or professional services that were competitively solicited and awarded.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is authorized to enter into a contract with Granicus for GovQA Public Records FOIA Software in the amount of $70,200 to be charged to 106-1103700-84030.
DATED, at Waukegan, Illinois, on January 16, 2024.