Title
Joint resolution authorizing a contract with National Center for State Courts to provide consulting services for the Justice Case Management Automation Requirements and Procurement in the amount not to exceed $170,097, and approving an emergency appropriation from the State's Attorney Records Automation revenue to supplement previously appropriated funds in the Court Automation Fund.
Staff Summary
· There is a need to contract with a consultant to develop requirements and assist with the procurement process for an integrated Court Case Management System for Lake County.
· The National Center for State Courts (NCSC) will complete a four phased approach to develop requirements from all current systems used by the various stakeholders, validate E-filing requirement, identify and validate all data exchange requirements, and assist in the development, review and evaluation of the subsequent request for proposal.
· NCSC has engaged in work with the County on ten separate occasions since 1992 on assessment of governance, case management, E-Filing and issues relevant to Circuit Court matters.
· Pursuant to Article 6, section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis of an existing long standing successful relationship for professional services, and the knowledge gained through this relationship adds value integral to the services provided.
· An emergency appropriation is required from the State's Attorney Records Automation revenue in the amount of $20,100 to fund a transfer to the Court Automation Fund to supplement the $150,000 budgeted in that fund for this purpose; it is expected that this additional revenue will be received in FY15 based on historical experience.
Body
RESOLUTION
WHEREAS, there is a need to procure consulting services for the Justice Case Management Automation Requirements and Procurement; and
WHEREAS, the National Center for State Courts has engaged in work with the County on ten separate occasions since 1992 on assessment of governance, case management, E-filing and issues relevant to Circuit Court matters; and
WHEREAS, in accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent consulted with an ad hoc review group and determined that this purchase is exempt from bidding on the basis of a long standing successful relationship.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent be authorized to enter into the contract with the National Center for State Courts to provide consulting services for the Justice Case Management Automation Requirements and Procurement in the amount not to exceed $170,097, charged to account 256-3250010-71150.
BE IT FURTHER RESOLVED, that an emergency appropriation is required in 101-3300010-46255-000-000-000-00000, State's Attorney Records Automation revenue, and 101-3300010-79920-000-000-00000, Transfers to Other Funds, in an amount not to exceed $20,100, to supplement funds previously appropriated for this purpose in the Court Automation Fund.
DATED at Waukegan, Illinois, on January 13, 2015.