Title
Joint resolution ratifying an emergency procurement with Fleet One LLC of Antioch, TN for the purchase of fuel in the estimated amount of $35,000.
Staff Summary
· The Sherriff's Office implemented rolling roll calls with the Highway Patrol Division in June 2012 to reduce miles on vehicles and provide better coverage in districts.
· Rolling roll calls provide officers the opportunity to fuel at the Department of Transportation fueling station in Libertyville twice a week and at approved contract locations in their district during their shift.
· The Sherriff's Office identified a contract with Fleet One LLC to provide alternative locations for vehicles to fuel at while in district with an annual estimated spend of $25,000.
· Evaluation of the pilot program has identified that the contract spends would exceed the bid threshold for public procurement of $30,000.
· To minimize disruption of services, the Purchasing Division recommended terminating the contract with Fleet One LLC and identified a State of Illinois Joint Purchasing Contract with Wex Bank of South Portland, ME for alternative fueling locations.
· The total expenditure for the contract with Fleet One LLC is estimated at $35,000.
· Pursuant to the Lake County Purchasing Ordinance, emergency procurements are made when a threat exists to public health, welfare, or safety, or to prevent or minimize serious disruption of government services.
· Pursuant to Article 6, Section 103, the Sherriff's Office submitted a written determination of the basis for emergency.
Body
WHEREAS, in accordance with Section 6-103 of the Lake County Purchasing Ordinance, emergency procurement for the purchase of fuel from remote fuel locations was necessary for rolling roll calls; and
WHEREAS, Evaluation of the pilot program with Fleet One LLC identified that the contract spend would exceed the bid threshold for public procurement; and
WHEREAS, the Purchasing Agent issued an emergency purchase order for the funds needed for the final expenditures for the contract with Fleet One LLC; and
WHEREAS, a State of Illinois Joint Purchasing Contract with Wex Bank of South Portland, ME will be used for alternative remote fueling locations moving forward; and
WHEREAS, in accordance with Article 6, Section 103 of the Lake County Purchasing Ordinance, the Sherriff's Office submitted as written determination of the basis for emergency.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Emergency Procurement authorized by the Purchasing Agent with Fleet One LLC of Antioch, TN in the estimated amount of $35,000 for the purchase of fuel from remote fuel locations for rolling roll calls charging account number 101-3001110-65090-000-000-000-00000.
DATED at Waukegan, Lake County, Illinois, on September 10, 2013.