Title
Joint resolution authorizing a contract with Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $743,986.79 for annual hot-mix asphalt maintenance of various roads on the County highway system and appropriating $893,000 of Matching Tax funds.
Staff Summary
• Lake County’s Hot-Mix Asphalt Patching Program is an annual preventative maintenance program that preserves the surface quality and extends the life of County highways.
• There was a public call for bids, and a total of four bids were received, ranging from $743,986.79 to $980,145.09, and the lowest responsible bidder is Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $743,986.79.
• This project is included in the Transportation Improvement Program with construction in 2024, and designated as Section 24-00000-13-GM.
Body
RESOLUTION
WHEREAS, pursuant to authority granted by this County Board of Lake County, Illinois, the County Engineer heretofore called for sealed bids, by publication, for annual hot-mix asphalt maintenance of various roads on the County highway system, and designated as Section 24-00000-13-GM; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on March 12, 2024, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois; a tabulation of said bids being as follows:
Schroeder Asphalt Services, Inc.
Huntley, Illinois
$743,986.79
J. A. Johnson Paving Company
Arlington Heights, Illinois
$839,844.75
Chicagoland Paving Contractors, Inc.
Lake Zurich, Illinois
$850,000
Peter Baker & Son Company
Lake Bluff, Illinois
$980,145.09
WHEREAS, the Public Works and Transportation Committee, the County Engineer, and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $743,986.79, based on estimated quantities and unit prices; and
WHEREAS, an appropriation of funds is required.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that a contract be awarded to said Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $743,986.79, based on estimated quantities and unit prices, and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for annual hot-mix asphalt maintenance of various roads on the County highway system, and designated as Section 24-00000-13-GM; and
BE IT FURTHER RESOLVED, that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation; and
BE IT FURTHER RESOLVED, that there is hereby appropriated $893,000 of Matching Tax funds.
DATED at Waukegan, Illinois, on April 9, 2024.