Title
Joint resolution authorizing a contract with Payne & Dolan, Inc., Antioch, Illinois, in the amount of $703,969.89 for the resurfacing of York House Road, from Illinois Route 131 to Lewis Avenue, which will be improved under the Illinois Highway Code for a total of 1.14 miles, and designated as Section 17-00143-14-RS.
Staff Summary
• York House Road Resurfacing: Contract Award.
• York House Road needs resurfacing, from Illinois Route 131 to Lewis Avenue.
• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the highway improvement program.
• A total of two bids were received, ranging from $703,969.89 to $789,467.00, and the lowest responsible bidder is Payne & Dolan, Inc., Antioch, Illinois, in the amount of $703,969.89.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the resurfacing of York House Road, from Illinois Route 131 to Lewis Avenue, which will be improved under the Illinois Highway Code for a total of 1.14 miles, and designated as Section 17-00143-14-RS; and
WHEREAS, pursuant to said publication calling for said bid, sealed bids were received and opened on May 16, 2017, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois; a tabulation of said bids being as follows:
Payne & Dolan, Inc.
Antioch, Illinois
$703,969.89
Peter Baker and Son Company
Lake Bluff, Illinois
$789,467
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Payne & Dolan, Inc., Antioch, Illinois, their bid being $703,969.89 based on estimated quantities and unit prices; and
WHEREAS, this Lake County Board, by prior resolution at its meeting of April 11, 2017, appropriated $1,265,000 of Motor Fuel Tax funds for the resurfacing of York House Road, from Illinois Route 131 to Lewis Avenue.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said Payne & Dolan, Inc., Antioch, Illinois, in accordance with their bid of $703,969.89, based on estimated quantities and unit prices, and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the resurfacing of York House Road, from Illinois Route 131 to Lewis Avenue, which will be improved under the Illinois Highway Code for a total of 1.14 miles, and designated as Section 17-00143-14-RS.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
BE IT FURTHER RESOLVED that the Clerk is hereby directed to transmit four certified originals of this resolution to the district office of the Department of Transportation.
BE IT FURTHER RESOLVED that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County, dated January 18, 2013.
DATED at Waukegan, Illinois, on June 13, 2017.