Title
Joint resolution authorizing a contract for the JULIE ticket screening and locating of Lake County Division of Transportation (LCDOT) storm sewers for excavator dig requests, for various County highways, to USIC Locating Services, Inc., Indianapolis, Indiana, in the amount of $50,880 and designated as Section 12-00000-06-GM.
Staff Summary
· FY2012 JULIE Locates Storm Sewer Services: Contract Award.
· In 2011, the LCDOT processed over 5,000 storm sewer locate requests and over 10,000 ticket screening requests from JULIE, which is burdensome on available staff time.
· The work will be switched from LCDOT staff to a contractor, similar to what has been done for locating and marking underground traffic signal facilities.
· A total of 3 bids were received, and the lowest responsible bidder is USIC Locating Services, Inc., Indianapolis, Indiana, with a contract amount of $50,880.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the Purchasing Agent heretofore called for sealed bids, by publication, for the storm sewer locates and ticket screening services required for the Lake County Division of Transportation to comply with the "The Illinois Underground Utility Facilities Damage Prevention Act" (i.e., JULIE) and designated as Section 12-00000-06-GM; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on February 17, 2012, at 2:00 PM at the Lake County Government Office in Waukegan, Illinois; a tabulation of said bids being as follows:
USIC Locating Services, Inc.
Indianapolis, Indiana
$50,880
Utility Resource Group, LLC
Sterling Heights, Michigan
$95,919
G4S Technology LLC
Omaha, Nebraska
$115,185
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is USIC Locating Services, Inc., Indianapolis, Indiana, with a contract amount of $50,880, based on estimated quantities and unit prices; and
WHEREAS, this Lake County Board, by prior resolution at its meeting of January 17, 2012, appropriated $80,000 of Matching Tax funds for these services.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said USIC Locating Services, Inc., Indianapolis, Indiana, with a contract amount of $50,880, based on estimated quantities and unit prices, and that the Purchasing Agent be authorized and is hereby directed to enter into a contract with said low bidder to provide for the storm sewer locates and ticket screening services required by the Lake County Division of Transportation to comply with the "The Illinois Underground Utility Facilities Damage Prevention Act" and designated as Section 12-00000-06-GM.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
DATED at Waukegan, Illinois, on March 13, 2012.