Title
Joint resolution authorizing a contract for the replacement of the Traffic Management Center (TMC) video wall with Audio Visual Innovations, Inc., Schaumburg, IL in the amount of $469,999.87.
Staff Summary
· The TMC Passage video wall display and associated servers are seven years old.
· The video wall display and servers have failed multiple times and must be replaced.
· A Request for Proposal (RFP) was issued for the replacement of the traffic management center video wall and associated equipment and was sent to 66 vendors with proposals were received from eight firms.
· A selection committee comprised of staff from the Division of Transportation and Purchasing Division recommend the services of Audio Visual Innovations, Schaumburg, IL as the firm who best meets the needs of the County based on the RFP evaluation criteria.
· The contract includes purchase of the hardware, training, first year annual maintenance, and warranty at a contract amount of $469,999.87.
· Maintenance costs for year 2 will be $12,313.31, with a 5 percent increase for years 3 - 5.
Body
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, proposals were called for by publication for the replacement of the traffic management center video wall; and
WHEREAS, a Request for Proposal (RFP) was issued for a replacement of the traffic management center video wall; and
WHEREAS, the RFP was sent to 66 vendors, sealed proposals were received from eight firms and opened in the County Building, Waukegan, Illinois, on Thursday, November 29, 2012, at 2:00 p.m.; and
WHEREAS, a selection committee comprised of staff from the Division of Transportation and Purchasing Division recommend the services of Audio Visual Innovations, of Schaumburg, IL as the firm who best meets the needs of the County based on the RFP evaluation criteria; and to be in the best interest of Lake County; and
WHEREAS, The contract includes the purchase of the hardware, training, the first year annual maintenance and warranty.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby authorized to enter into a contract with Audio Visual Innovations, Inc., Schaumburg, IL, for the replacement of the traffic management center video wall in the amount of $469,999.87 charging the costs thereof to account #269-4300030-85020.
DATED, at Waukegan Illinois, April 9, 2013.