Title
Committee action approving Change Order Number Two for the project management services for the property tax administration services with Beth Malloy and Associates, Chicago, Illinois, in the amount not to exceed $396,088.
Staff Summary
• In April 2014, a contract was awarded to Beth Malloy and Associates of Chicago, Illinois, for consulting services for Phases One through Five, in the amount of $168,997, for the support of development and evaluation of the request for proposal process for the replacement of the Lake County’s property tax administration system which included: needs assessments, development of an action plan, procurement plan, evaluation and review of submittals, and contract negotiation.
• In July 2015, the County Board approved Change Order Number One for Phase Six for project management implementation of the new tax software system. The amendment provided for 24 months of project management as time and material contract not to exceed $576,303.
• The implementation of the Tyler Tax System has been delayed causing a need for additional project management services for the remaining 14 months of project implementation.
• In accordance with Article 8, Section 101 (2) of the Lake County Purchasing Ordinance, this Change Order is germane to the original contract as signed and is in the best interest of Lake County.
• Change Order Number Two is in the amount of $396,088 and provides for 14 months of project management as a time and materials agreement, increasing the original contract amount from $745,300 to $1,141,388.
Body
TO: Chair, Finance & Administration Committee
FROM: RuthAnne Hall, Purchasing Agent
DATE: November 1, 2017
RE: Change Order Number Two- Agreement Number 14043
1. In April 2014, the Lake County Board authorized a contract with Beth Malloy and Associates, Chicago, Illinois, for consulting services for Phase One through Five in the amount $168,997.
2. In July 2015, the Lake County Board authorized Change Order Number One for Phase Six implementation of the project increases the contract amount $576,303 for a total contract value of $745,300
3. There is a need for additional project management services for the remaining 14 months of project implementation services.
4. In accordance with Article 8, section 101 (2) of the Lake County Purchasing Ordinance, this change order is germane to the original contract as signed and is in the best interest of Lake County.
5. This change modification will cost the County an amount not-to-exceed $396,088 charged to account # 101-1103383-84040.