Title
Joint resolution authorizing a contract with Water Well Solutions, Elburn, Illinois, for well pump maintenance and repair services for Lake County Public Works in the estimated annual amount of $59,675, with renewal options.
Staff Summary
• Lake County owns and operates five public water systems that utilize well water as their source water supply. These five well systems contain 43 total wells.
• The well pumps and associated equipment require preventative maintenance and repair that necessitate the services of a contractor specialized in well repair.
• The Contractor shall be responsible for mobilization/demobilization, well sounding, pump extraction, installation, and testing. The bid price includes all labor, parts, equipment costs, portal-to-portal transportation charges, and all other charges of every kind and nature.
• An invitation to bid was issued and extended to 12 vendors and sealed bids were received from two vendors ranging from $59,675 to $92,580.
• Water Well Solutions, Elburn, Illinois, was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in the estimated annual amount of $59,675 based on a per unit price.
Body
RESOLUTION
WHEREAS, there is a need to establish a source for the preventive maintenance and repair of well pumps throughout Lake County, Illinois; and
WHEREAS, the Contractor shall be responsible for mobilization/demobilization, well sounding, pump extraction, installation and testing. The bid price includes all labor, parts, equipment costs, all portal-to-portal transportation charges, and all other charges of every kind and nature; and
WHEREAS, in accordance with Chapter 33.036 of the Lake County Purchasing Ordinance, a bid was called for by publication for Well Pump Maintenance and Repair Services for Lake County Public Works; and
WHEREAS, sealed bids were received from two vendors at the Lake County Administrative Building, Waukegan, Illinois, on May 11, 2017; and
WHEREAS, based on the criteria set forth in the bid; the staff evaluated all bids submitted and determined that the bid submitted by Water Well Solutions, Elburn, Illinois, in the estimated annual amount of $59,675 is the lowest responsive and responsible bidder for Lake County.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that the Purchasing Agent is authorized to enter into a contract with Water Well Solutions, Elburn, Illinois, for well pump maintenance and repair services for Lake County Public Works in the estimated annual amount of $59,675 based on a per unit price, charged to various public works accounts.
DATED at Waukegan, Illinois, on June 13, 2017.