Title
Committee action approving contract modification number two, for an increase of $27,896.89, to participate in a regional Light Detection and Ranging (LiDAR) project coordinated by the United States Department of the Interior Geological Survey.
Staff Summary
• In March 2016, Lake County participated with other regional counties on a joint grant application from the United States Geologic Survey (USGS) for high resolution LiDAR data acquisition.
• The original Lake County local match was $130,240 from Information Technology (IT) innovation fund as recommended by the Technology Governance Committee. Contract modification number one (#1) was for a no cost extension of the period of performance from June 1, 2017 until January 30, 2019.
• Contract modification number two (#2) is for one foot contour generation, hydro break lines and classification work which was included in the original scope of services; however, cost estimates from the vendor were not available at the time of approval, and thus could not be funded with the original request.
• The additional technology and data will provide a three-dimensional digital model that will support work in Planning Building and Development, Stormwater Management Commission, Forest Preserve, Geographic Information Systems, Tax Assessment, as well as private businesses. It will be used in drainage studies, flood mitigation, public works and transportation projects, permitting, tax assessment review, homeland security and emergency services, and environmental planning and will facilitate greater cooperation among the governments of Northeast Illinois.
• Lake County last completed hydro break lines in 2002 and the one foot contours are from 2007 and the typical update schedule is every eight to ten years. If Lake County were to complete this work independent of the joint grant effort, it would cost four times this amount and that is why it has not been updated previously.
• The Technology Governance Committee reviewed the request and recommended funding from the IT Innovation Fund at their meeting on April 19, 2017.
• In accordance with Article 8, Section 101 (1) of the Lake County Purchasing Ordinance it is hereby requested that the County Board Chair be authorized to enter into Contract Modification number #2.
Body
Summary
TO: Chair, Financial and Administrative Committee
FROM: Ruth Anne Hall, Purchasing Agent
DATE: June 7, 2017
RE: Contract Modification - Agreement No. 16H5IL001
1. In March 2016, Lake County entered into a joint funding agreement to participate in a regional LiDAR project to be coordinated by the U.S. Department of the Interior Geological Survey in the estimated amount of $130,240.
2. The counties of Cook, Kane, Lake and McHenry (NEIL4), have successfully applied for and been awarded funding through the U.S. Department of the Interior Geological Survey (USGS) to obtain high density LiDAR data in 2016.
3. The additional scope of work items was not included under the original agreement, but is germane to the contract.
4. In accordance with Article 8, section 101 (1) of the Lake County Purchasing Ordinance, it is hereby requested that the County Board Chair be authorized to enter into Contract Modification Number Two.
5. This modification will cost the County an amount not-to-exceed $27,896.89 charged to account #101-1103282-79940.