Title
Joint resolution authorizing a line-item transfer for licensing, software, implementation, maintenance, and project management for the Lake County Sheriff’s Office’s shared, integrated public safety Records Management System (RMS), Jail Management System (JMS), E-Citation, and E-Crash Software in the amount of $300,000 from the General Operating Expense contingency funds, due to an extension of the implementation timeline.
Staff Summary
• The Sheriff Department’s new program request to replace its end-of-life Computer Aided Dispatch, Records Management, and Jail Management Systems was approved in the Fiscal Year (FY) 2020 budget in the amount of $3,450,000 based on an estimated cost for the replacement system(s) only.
• In May 2021, a contract in the amount of $2,831,209 was approved for the replacement of the Lake County Sheriff’s RMS, JMS, E-Citation, and E-Crash to be funded from the FY 2020 allocation. The Lake County ETSB was independently funding a shared, integrated CAD system.
• In May 2021, a separate contract with a project management firm, in the amount of $608,125 was approved for project management services through the entire public safety software implementation. This encumbered the remaining FY 2020 allocation, leaving minimal funding for project contingencies.
• Contingency funding was planned and budgeted in FY 2023 to cover the transfer of additional funds to this project, if required.
• It has been determined that additional funding is necessary for the successful implementation of the program and a line-item transfer in the amount of $300,000 is necessary to appropriate funds.
Body
RESOLUTION
WHEREAS, Lake County and numerous partners are implementing a county-wide scalable, shared, integrated public safety Computer Aided Dispatch, Records Management, Jail Management, E-Citation, and E-Crash System; and
WHEREAS, it has been determined that additional funding is necessary for the successful implementation of the Lake County Sheriff’s Office’s Records Management System (RMS), Jail Management System (JMS), E-Citation, and E-Crash portion of the project; and
WHEREAS, sufficient funding is available to cover the transfer of additional funds from the FY 2023 General Fund General Operating Expense budget.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois that a budget amendment as indicated in the attached line-item transfer is hereby approved.
DATED at Waukegan, Illinois on July 11, 2023.