Title
Joint resolution authorizing an agreement with Mission Critical Partners, LLC, of Port Matilda, Pennsylvania for Staff Augmentation Services for the Lake County Justice Agencies in the initial annual amount not to exceed $350,000 and authorizing an emergency appropriation in the amount of $100,000 in the Court Automation Fund.
Staff Summary
• The Lake County Justice Agencies (LCJA) comprised of the Circuit Clerk, 19th Judicial Circuit Court, Public Defender and State’s Attorney have a need for IT staff augmentation as it relates to the newly implemented and highly configurable Integrated Case Management System (ICMS) from Journal Technologies, Inc. (JTI).
• Mission Critical Partners (MCP) served as the project manager for the implementation of the ICMS and has knowledge integral to the functionality and structure of the system. In addition, MCP has a level of expertise in working with JTI for the Lake County implementation of its ICMS system as well as other justice agencies across the United States in implementing JTI systems.
• This agreement is a term contract with an initial term of one-year with the option for four one-year renewals. It is structured as a time and material contract using agreed upon rates for various staffing positions that JTI may assign to tasks.
• The initial year of the agreement will focus on the transition from implementation to maintenance of operations and is in an amount not to exceed $350,000. Each subsequent renewal year will be based on task orders with work performed based upon the fee schedule in the agreement.
• Pursuant to Chapter 33.066 Bid Exemption of the Lake County Purchasing Ordinance, the Purchasing Agent engaged an ad hoc committee that approved the bid exemption on the basis of an existing long standing successful relationship, and the knowledge gained through this relationship adds value integral to the services provided.
• These services were not specifically anticipated in the preparation of the Fiscal Year (FY) 2024 budget; however, the majority of the expenses can be absorbed, primarily in the Court Automation Fund, which is a special revenue fund that allows for these types of automation projects. The approximate 37.5 percent of the cost for the State’s Attorney’s Office and the Public Defender’s Office is being made available from County-wide funds that were budgeted for various departmental studies/consulting services, that can be reprogrammed.
• An emergency appropriation in the amount of $100,000 is being requested from the Court Automation Fund to ensure that the previously budgeted funds are available for other initiatives or projects that may arise with the continued implementation of this important project. The fund balance in the Court Automation Fund can absorb this emergency appropriation.
Body
RESOLUTION
WHEREAS, the Lake County Justice Agencies (LCJA) comprised of the Circuit Clerk, 19th Judicial Circuit Court, Public Defender and State’s Attorney have a need for IT staff augmentation as it relates to the newly implemented and highly configurable Integrated Case Management System (ICMS) from Journal Technologies, Inc. (JTI); and
WHEREAS, Mission Critical Partners (MCP) served as the project manager for the implementation of the ICMS and has knowledge integral to the functionality and structure of the system. In addition, MCP has a level of expertise in working with JTI for the Lake County implementation of its ICMS system as well as other justice agencies across the United States in implementing JTI systems; and
WHEREAS, this agreement is a term contract with an initial term of one-year with the option for four one-year renewals. It will be structured as a time and material contract using agreed upon rates for various staffing positions that JTI may assign to tasks; and
WHEREAS, pursuant to Chapter 33.066 Bid Exemption of the Lake County Purchasing Ordinance, the Purchasing Agent engaged an ad hoc committee that approved the bid exemption on the basis of an existing long standing successful relationship, and the knowledge gained through this relationship adds value integral to the services provided; and
WHEREAS, funding has been identified for the Fiscal Year 2024 portion of the contract and the portion for Fiscal Year 2025 and future years will be requested in the appropriate budgets.
NOW, THEREFORE, BE IT RESOLVED, by this Lake County Board of Lake County, Illinois, that the Purchasing Agent is authorized to enter into an agreement with Mission Critical Partners, LLC, of Port Matilda, Pennsylvania for Staff Augmentation Services for the Lake County Justice Agencies in the initial annual amount not to exceed $350,000; and
BE IT FURTHER RESOLVED, by this Lake County Board of Lake County, Illinois, that an emergency appropriation is approved in the Court Automation Fund in the amount of $100,000 in account 256-3120010-71150 to offset a portion of the contract cost.
DATED at Waukegan, Illinois, on April 9, 2024.