Title
Joint resolution authorizing a contract with FASTER Asset Solutions, Virginia Beach, Virginia, for fleet management software in the amount of $114,355.
Staff Summary
• The Division of Transportation’s (DOT’s) fleet management software is currently using has reached the end of its useful life.
• There is a need to modernize the DOT’s fleet management software with a more technologically robust system that will enhance reporting, create efficiencies, detailed billing and more user friendly for creating work orders by staff.
• A request for proposal (RFP) was extended to 44 vendors, sealed proposals were received from four vendors, and interviews were held with four firms.
• Based on the criteria set forth in the RFP, an evaluation committee comprised of the DOT and Lake County Information Technology departments selected FASTER Asset Solutions, Virginia Beach, Virginia, as the most favorable proposal for Lake County.
• This contract will cost the County an amount of $114,355. Annual maintenance of the software is estimated at $17,086, including a three percent increase in years three through five.
Body
RESOLUTION
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing
Ordinance, proposals were called for by publication for Fleet Management for Lake County Division of Transportation; and
WHEREAS, subsequent to said publication, requests for proposals were extended to 44 vendors; and
WHEREAS, sealed proposals were received from fours vendors and opened in the County Building, Waukegan, Illinois, on March 16, 2017 at 2:00 p.m.; and
WHEREAS, an evaluation committee made up representatives from the Division of Transportation and Lake County Information Technology held interviews with the top four firms; and
WHEREAS, based on the criteria set forth in the request for proposal, the evaluation committee selected FASTER Asset Solutions, Virginia Beach, Virginia, as the most favorable proposal for Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is authorized to enter into a contract with FASTER Asset Solutions, Virginia Beach, Virginia, for fleet management software for Lake County in the amount of $114,355 charged to account number 101-1103282-71150.
DATED at Waukegan, Illinois, July 12, 2017.