Title
Joint resolution authorizing Phase 4 of the existing contract with AECOM Services of Illinois, Chicago, Illinois for Architectural, Engineering and Consulting services through the extension of the Justice Agency Master Plan Implementation and Project Delivery Study in the amount of $5,266,200.
Staff Summary
· In accordance with the Lake County Purchasing Ordinance and the Local Government Professional Services Selection Act, AECOM was evaluated and selected based on their response to Statement of Interest #12020.
· On April 10, 2012, the Lake County Board approved the contract with AECOM for Architectural, Engineering and Consulting Services for the Phase 3 Justice Agency Master Plan Implementation and Project Delivery Study.
· The purpose of this Phase 3 Study was to determine the most fiscally responsible long-term plan and included program validation, schematic design services, operational impact analysis, implementation schedule and phasing plan, and further budget development necessary to provide the County Board with the detail needed to consider proceeding with the projects.
· The contract provided for additional pre-negotiated services (Phase 4) including, but not limited to, design development, construction documentation, bid and permitting, construction/contract administration to deliver services through the construction process.
· Another objective of the Phase 3 study was to determine what potential project components to recommend for inclusion in the overall project; and thus, Section 3 of the existing contract, Duration, allows the contract to be extended to authorizing Phase 4 and including additional scope, fee, schedule and any accompanying items if it was determined to be in the best interest of the County.
· Phase 4 work includes Architectural, Engineering and Consulting services for a new nine story Criminal Courts Tower, comprehensive remodeling of the Babcox Courts, comprehensive remodeling of the Jail Intake, Booking and Kitchen areas and construction of a connecting tunnel under Washington Street between the proposed Criminal Courts Tower and the existing Main Courthouse.
· This authorizes Phase 4, amends the contract to include additional scope of work to be added as an exhibit to existing contract, with a final negotiated cost of services in the amount of $5,266,200.
Body
WHEREAS, on April 10, 2012, the Lake County Board approved the contract with AECOM for Architectural, Engineering and Consulting Services for Phase 3 Justice Agency Master Plan Implementation and Project Delivery Study; and
WHEREAS, In accordance with Section 5-101(3) of the Lake County Purchasing Ordinance and the Local Government Professional Services Selection Act, AECOM was evaluated and selected based on their response to Statement of Interest #12020; and
WHEREAS, notices were sent to 150 firms; responses were received from eight firms and opened in the County Building, Waukegan, Illinois on February 6, 2012; and
WHEREAS, a short list of firms was developed based on qualifications and experience in projects of similar scope, complexity and size; and
WHEREAS, a committee of stakeholders reviewed proposals and interviewed the top four candidates and based on qualifications and experience in projects of similar scope, complexity and size they unanimously recommended AECOM for selection; and
WHEREAS, the initial scope of services approved included architectural, engineering and consulting services for program validation, schematic design services, operational impact analysis, implementation schedule and phasing plan, budget development and all other services ancillary to completing the study; and
WHEREAS, the contract provided for pre-negotiated services including, but not limited to, design development, construction documentation, bid and permitting, construction/contract administration to deliver services through the construction process; and
WHEREAS, Section 3 of the existing contract, Duration, allows the contract to be extended through the approval of both parties to include additional scope, fee, schedule and any accompanying items if it was determined to be in the best interest of the County; and
WHEREAS, the contract will be amended and the final negotiated cost of services and scope of work will be added as an exhibit to existing contract; and
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby directed to extend the duration for the existing contract with AECOM Services of Illinois, Chicago, Illinois for Architectural, Engineering and Consulting services for the Phase 3 Justice Agency Master Plan Implementation and Project Development Study in the amount of $5,266,200.00 charging accounts 101-1103920-71150 and request its adoption.
DATED at Waukegan, Illinois, on November 20 2012.