Title
Resolution recommending adoption of a Records Management Policy for Lake County government-owned records.
Staff Summary
• The County has prepared a Records Management Policy to ensure Lake County records are created, maintained, stored, and disposed of in a consistent, efficient, and legally compliant manner in accordance with the Illinois Local Records Act (50 ILCS ACT 205).
• The policy assigns departmental duties for records retention, requires departments to develop and submit records retention schedules (Applications for Authority to Dispose of Local Records) to the State of Illinois, and requires coordination with Enterprise Information Technology for destruction of electronic records.
• Departments will be required to review official onsite and offsite public records periodically, no less than annually.
• Adoption of this policy will standardize records management across County departments, improve legal and regulatory compliance, and promote efficient, economical recordkeeping.
Body
RESOLUTION
WHEREAS, the Lake County Board recognizes the importance of efficient, consistent, and legally compliant management of public records; and
WHEREAS, the purpose of the Records Management Policy is to ensure that Lake County records are created, maintained, stored, and disposed of in a consistent, efficient, and legally compliant manner in accordance with the Illinois Local Records Act (50 ILCS ACT 205); and
WHEREAS, all county agencies are subject to the Act and no public record may be disposed of without the approval of the Illinois State Records Commission; and
WHEREAS, the Records Management Policy requires each department to develop and submit to the State of Illinois a records retention schedule (Application for Authority to Dispose of Local Records), to review onsite and offsite public records at least annually, and to coordinate with Enterprise Information Technology for the destruction of electronic records; and
WHEREAS, the Lake County Records Management Policy will standardize records management across County departments, improve legal and regulatory compliance, and promote efficient, economical recordkeeping.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Lake County Records Management Policy is hereby approved and adopted.
DATED at Waukegan, Illinois, on June 9, 2026.