Title
Joint resolution authorizing a contract with Conference Technologies, Inc., Itasca, Illinois, for the replacement and four years of additional service support of the Traffic Management Center (TMC) PASSAGE video wall and TMC conference room upgrades at a cost of $127,166.48 and appropriating $156,200 of ¼% Sales Tax for Transportation funds.
Staff Summary
• The TMC PASSAGE video wall display is 10 years old and has reached its end of life without manufacturer support.
• The contract with Conference Technologies, Inc., Itasca, Illinois, includes the purchase and installation of the video wall and conference room equipment at a contract amount of $108,842.10 and four years of additional service support at a contract amount of $18,324.38.
• Lake County Division of Transportation (DOT) identified a cooperative purchasing contract with Conference Technologies, Inc, through TIPs to procure the required AV equipment that was competitively solicited and awarded.
• Pursuant to Chapter 33.115 of the Lake County Purchasing Ordinance, Cooperative Joint Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered between the participants.
• The contract and associated appropriation include funds for materials for the interior wall modifications to be completed by DOT staff and is included in the Transportation Improvement Program, and designated as Section 23-00268-26-TL.
Body
RESOLUTION
WHEREAS, Lake County, by and through its Division of Transportation (DOT), maintains and operates the Traffic Management Center (TMC) and Lake County PASSAGE; and
WHEREAS, the existing video wall is 10 years old and has reached its end of life and is no longer supported by the manufacturer, putting it at risk of additional hardware failures; and
WHEREAS, Conference Technologies, Inc., Itasca, Illinois, will be utilized to replace the video wall and upgrade the conference room technology; and
WHEREAS, DOT identified a cooperative purchasing contract with Conference Technologies, Inc., Itasca, Illinois, through TIPs to procure the required AV equipment that was competitively solicited and awarded; and
WHEREAS, Pursuant to Chapter 33.115 of the County’s Purchasing Ordinance, Cooperative joint Purchasing Authorized, the County may participate in a cooperative Purchasing Agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered between the participants; and
WHEREAS, the appropriation includes material funds for the interior wall modifications to be done by DOT staff.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the County Engineer and the Purchasing Agent are authorized to enter into an agreement, and any amendments, between Lake County and Conference Technologies, Inc., Itasca, Illinois, in the amount of $108,842.10 for the purchase and installation of the new TMC video wall and upgrades to the TMC conference room technology; and
BE IT FURTHER RESOLVED, that four years of additional service support will be provided by Conference Technologies, Inc., Itasca, Illinois, for the amount of $18,324.38; and
BE IT FURTHER RESOLVED, that there is hereby appropriated $156,200 of ¼% Sales Tax for Transportation funds for the video wall replacement and four years of additional service support, materials for the interior wall modifications, and conference room upgrades, and designated as Section 23-00268-26-TL.
DATED, at Waukegan, Illinois, on December 12, 2023.