Title
Joint resolution to approve an Intergovernmental Agreement with the Village of Round Lake Beach for the Lake County Department of Planning, Building, and Development to provide plan review and inspection services in building, fire, and safety codes for the Village.
Staff Summary
· The Lake County Planning, Building and Development Department previously provided County services in the areas of plan reviews and inspection services in building, fire, and safety codes for the Village under a successful pilot agreement in FY2013.
· Due to increased efficiencies in the Department's field operations and the Village's convenient geographical location, the Department currently has the capacity to continue utilizing existing staff to assist the Village while maintaining the current level of service with the Department's other clients and covering all departmental costs associated with such services to the Village.
· The proposed agreement will be effective from the date of execution for a period of two years.
Body
This agreement made and entered into this 13th day of May, 2014 by and between the County of Lake, a body politic and corporate hereinafter referred to as the "COUNTY", and the Village of Round Lake Beach, a municipal corporation within the boundaries of the County of Lake, hereinafter referred to as the "VILLAGE."
WHEREAS, both the COUNTY and the VILLAGE are governmental agencies of the State of Illinois vested with the responsibility and authority to enforce and uphold building, fire, and safety codes and other related services in their respective jurisdictions; and
WHEREAS, the VILLAGE has determined that there presently exists a need for plan review and inspection services in building, fire, and safety code enforcement in the VILLAGE; and
WHEREAS, both the COUNTY and the VILLAGE are authorized by the terms and provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/5, to enter into intergovernmental agreements, ventures and undertakings to perform jointly any governmental purpose or undertaking either of them could do singularly; and
WHEREAS, the VILLAGE is desirous of contracting with the COUNTY to obtain and provide said services in and for the VILLAGE; and
WHEREAS, the COUNTY can provide said services.
NOW THEREFORE, in consideration of the foregoing and the covenants contained herein, the parties hereby agree and covenant as follows:
1. For all assigned building construction projects within the VILLAGE, whether residential or non-residential, the COUNTY through its DEPARTMENT OF PLANNING, BUILDING AND DEVELOPMENT (the "DEPARTMENT"), will be responsible for building inspections and plan reviews, and ensuring all unique site plan requirements of the VILLAGE are met.
a. The VILLAGE will intake and process all building permit applications and will finalize all paperwork and issue certificates of compliance.
b. The DEPARTMENT will not be assigned nor will it provide inspection or plan review services for the Round Lake Beach Sanitary District Excess Flow Facility Improvements / Village of Round Lake Beach Lagoons Area Redevelopment (LAR) District located on Property Index Number (PIN) 06-20-100-014 or any other property owned by the COUNTY.
2. The VILLAGE will provide the DEPARTMENT notice of pending work at least 24 hours in advance of said work. Working times and days will be agreed upon by the DEPARTMENT and VILLAGE. The DEPARTMENT will provide one staff member to conduct inspection and plan review services during regular working hours of 7:30 a.m. to 4:30 p.m. Services provided outside of the regular working hours, as defined in this Agreement, will be paid at 1½ times the hourly rate.
3. For certain, specified plan reviews the fees set forth in Exhibit A (attached hereto and incorporated herein) shall apply. For all other services provided under this Agreement, the following fees shall apply:
|
SERVICE |
FEE TO BE PAID TO COUNTY |
a. |
Residential Inspection |
Billed at an hourly rate of $60.69 per hour of inspection (including scheduling, travel and inspection time). |
b. |
Commercial Inspection |
Billed at an hourly rate of $60.69 per hour of inspection (including scheduling, travel and inspection time). |
c. |
Residential Plan Review |
Flat review fee based on project type. See attached exhibit A incorporated herein. |
d. |
Commercial Plan Review |
Billed at an hourly rate of $63.42 per hour of plan review (including scheduling, travel and inspection time). |
4. The VILLAGE agrees to make payment to the COUNTY within thirty (30) days of billing.
5. All notices to the COUNTY shall be sent to:
Matthew Meyers
Central Permit Facility
Planning, Building and Development Department
500 Winchester Road
Libertyville, IL 60048
All notices to the VILLAGE shall be sent to:
Dave Kilbane
1937 North Municipal Way
Round Lake Beach, IL 60073
6. This Agreement shall be in full force and effect upon full execution. The Agreement shall be valid for two (2) years from the date of the latest signature, with a two (2) year automatic renewal. Either party may terminate this Agreement for any reason upon sixty (60) days written notice.
7. The Village shall indemnify and hold harmless the COUNTY, including the DEPARTMENT, its agents, officials and employees from and against all injuries, losses, claims, suits, costs, expenses and judgments which may accrue against the COUNTY or the DEPARTMENT as a consequence, or to have arisen out of, or in connection with building inspection, site plan review or any services provided by the COUNTY and/or the DEPARTMENT. The foregoing indemnity shall apply except if such injury, loss, or damage is caused directly by the willful and wanton conduct of the COUNTY, its agents, officials, or employees.
8. The foregoing constitutes the entire Agreement between the parties, and no verbal statement shall supersede any of its provisions. This Agreement may be amended by mutual agreement, signed and executed with the same formality with which this instrument was executed.
9. This agreement may be executed in multiple identical counterparts, and all of said counterparts shall, individually and taken together, constitute one and the same Agreement.
IN WITNESS WHEREOF, the County of Lake, by a Resolution duly adopted by the County Board of Lake County, causes this Agreement to be signed by its Chairman and its Department of Planning, Building and Development Director and attested to by its Clerk and the Village of Round Lake Beach, by order of its Board has caused these presence to be executed by the Mayor of the Village Board and attested to by its Clerk all on the day and year hereinafter written.
DATED AT WAUKEGAN, Lake County, Illinois this 13th Day of May, 2014.