Title
Joint resolution authorizing an agreement for the purchase of consulting services with Software Development and Services Corporation, Fairfax, Virginia to implement debt collections functionality in the Court Records and Information Management System (CRIMS) in an amount not-to-exceed $188,616.
Staff Summary
• There is a need to implement debt collections functionality in CRIMS to increase the collection of Court fees and fines payable to Lake County.
• Lake County has a long standing and successful relationship with Software Development and Services Corporation who has provided professional services for the integration of justice agencies.
• The Purchasing Agent convened an ad hoc group that approved bid exemption on the basis of the long standing, successful relationship. The knowledge gained through this relationship adds value integral to the services provided.
• This agreement will cost $188,616 charged to 101-1102040-79930-000-000-000-11031.
• Recovery of uncollected debt during the first 18 months is conservatively projected to be three times the expense of this contract.
Body
WHEREAS, there is a need to implement debt collections functionality in the Court Records and Information Management System (CRIMS) to increase the collection of Court fees and fines payable to Lake County; and
WHEREAS, Software Development and Services Corporation developed the Court Records Management (CRIMS) in 1991; and
WHEREAS, there exists a long standing and successful relationship with Software Development and Services Corporation who has provided CRIMS maintenance services and professional services for the integration of justice agencies in Lake County; and
WHEREAS, in accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent convened an ad hoc review group that approved exemption from competitive selection on the basis that there exists a long standing, successful relationship for these professional services, and the knowledge gained through this relationship adds value integral to the services provided; and
WHEREAS, recovery of uncollected debt during the first 18 months is conservatively projected to be three times the expense of this contract.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby authorized to enter into an agreement for the purchase of consulting services with Software Development and Services Corporation, Fairfax, VA to implement debt collections functionality in the Court Records and Information Management System in an amount not-to-exceed $188,616.00 charged to 101-1102040-79930-000-000-000-11031.
DATED at Waukegan, Illinois, on this 11th day of August, A.D., 2009.