Title
Joint resolution authorizing a contract with Schroeder Asphalt Service, Inc., Huntley, Illinois, in the amount of $695,178.56, for the annual bituminous maintenance of various roads and bike paths on the County highway system, and designated as Section 16-00000-13-GM.
Staff Summary
• 2016 Bituminous Maintenance: Contract Award.
• Each year, the County undertakes maintenance of its bituminous highway pavements, shoulders, and bike path pavements to preserve the surface quality.
• The added alternative bid process was used which is a combination of base bid plus alternatives. This allows the Lake County Division of Transportation to evaluate responses, consider alternatives, optimize the amount of work that is completed, and maintain alignment with the project budget.
• A total of six bids were received, ranging from $695,178.56 to $1,210,073.20, and the lowest responsible bidder is Schroeder Asphalt Service, Inc., Huntley, Illinois, in the amount of $695,178.56.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the bituminous maintenance of various County roads and bike paths, which includes seal coating of the North Shore Bike Path, from Illinois Route 43 east to Lake County Division of Transportation limits on Sheridan Road, and designated as section 16-00000-13-GM; and
WHEREAS, in addition to the base bid work described above, the added alternative bidding process was used for bidders to provide costs for including alternatives A, B, C, D, E, F and G work, with a total contract award limit of $700,000; and
WHEREAS, added Alternative A consists of HMA patching of County highways which includes sections of Russell Road, from Lewis Avenue to Sheridan Road, and Wadsworth Road, from Lewis Avenue to Sheridan Road; and
WHEREAS, added Alternative B consists of HMA patching of County highways which includes sections of Hutchins Road, from Illinois Route 132 to Stearns School Road; and
WHEREAS, added Alternative C consists of HMA patching of County highways which includes sections of Hunt Club Road, from Illinois Route 173 to State Line; and
WHEREAS, added Alternative D consists of HMA patching of County highways which includes sections of Hunt Club Road, from Washington Street to Illinois Route 120; and
WHEREAS, added Alternative E consists of HMA patching of County Highways which includes sections of Almond Road; and
WHEREAS, added Alternative F consists of HMA patching of County Highways which includes sections of Winchester Road from US Route 45 to IL Route 21; and
WHEREAS, added Alternative G consists of HMA patching of County highways which includes sections of Riverwoods Road, from Illinois Route 22 to Deerfield Road; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on March 15, at 10:00 AM at the Lake County Division of Transportation in Libertyville, Illinois; and
WHEREAS, a tabulation of said bids compared to the total contract award limit of $700,000.00 resulted in the work to be done consisting of the base bid work and alternatives A, B, C, D and G, the combined bid tabulations being as follows:
Schroeder Asphalt Service, Inc.
Huntley, Illinois
$695,178.56
J.A. Johnson Paving Company
Arlington Heights, Illinois
$741,608.29
Chicagoland Paving, Inc.
Lake Zurich, Illinois
$749,725.04
Peter Baker & Son Company
Lake Bluff, Illinois
$784,924.29
Payne & Dolan, Inc.
Antioch, Illinois
$935,306.04
Lorig Construction Company
Des Plaines, Illinois
$1,210,073.20
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Schroeder Asphalt Service, Inc., Huntley, Illinois, their bid being $695,178.56, based on estimated quantities and unit prices; and
WHEREAS, this Lake County Board, by prior resolution at its meeting of February 9, 2016, appropriated $840,000 of Matching Tax funds for the annual bituminous maintenance of various roads and bike paths on the County highway system, and designated as Section 16-00000-13-GM.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract is awarded to said Schroeder Asphalt Service, Inc., Huntley, Illinois, in accordance with their bid of $695,178.56, based on estimated quantities and unit prices and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized, and they are hereby directed to enter into a contract with said low bidder for the bituminous maintenance of various County roads and bike paths and alternatives A, B, C, D, and G work.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
DATED at Waukegan, Illinois, on April 12, 2016.