Title
Joint resolution approving the Lake County Board and Committee Meeting Caption and Subtitle Policy.
Staff Summary
• On October 31, 2023, the Diversity, Equity and Inclusion (DEI) Committee provided direction to County Administration and the Communications Division to draft a policy that establishes minimum requirements for providing English captions and Spanish subtitles for Lake County Committee and Board meetings.
• The intent of this policy is by Fiscal Year 2025 to provide viewers at least one option to enable English captions and Spanish subtitles on either a live or recorded Lake County Board Committee and Board Meeting that is available for viewing online.
• Use of automated captions and subtitles generated by artificial intelligence was authorized and preferred by the DEI Committee.
• Automated captions and subtitles are not to be considered official transcription or translation of the meeting. Caption and subtitle errors are to be expected.
Body
RESOLUTION
WHEREAS, on October 31, 2023, the Diversity, Equity and Inclusion (DEI) Committee provided direction to County Administration and the Communications Division to draft a policy that establishes the minimum requirements for providing English captions and Spanish subtitles for Lake County Committee and Board meetings; and
WHEREAS, this policy sets forth the requirements for providing viewers the option to enable English captions and Spanish subtitles while viewing Lake County Board Committee and Board meetings online; and
WHEREAS, this policy does not require an option for English captions and Spanish subtitles on live and recorded Lake County Board Committee and Board meetings shown on local TV channels; and
WHEREAS, this policy also includes that Lake County will annually budget the cost of providing this service to the public.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Lake County Board and Committee Meeting Caption and Subtitle Policy is hereby approved with the purpose and intent to establish minimum requirements for providing English captions and Spanish subtitles for Lake County Board Committee and Board meetings.
DATED at Waukegan, Illinois, on February 20, 2024.