Title
Resolution authorizing the Purchasing Agent to enter into a contract with the Gordian Group, Maudlin, SC in the estimated amount of $200,000 for Job Order Contracting Consulting services for a two-year period plus renewals.
Staff Summary
Job Order Contracting Consulting services
• Lake County has an ongoing need to perform ongoing minor capital construction, renovation and building repair projects.
• The traditional method to procure minor capital construction, renovation and building repair projects includes the preparation of bid packages, with plans and specifications and formal bid process, or informal quotation process; these processes are costly and time consuming and staff have identified Job Order Contracting (JOC) as the Program to accomplish cost effectiveness and reduce the traditional process time.
• Job Order Contracting is a contract process that provides for competitive sealed bid pricing based on a standard Construction Task Book that identifies pre-set unit prices for construction, renovation and building repair tasks specifically tailored for the type of work that Lake County will need to accomplish; this program is in place at over 140 municipalities and local units of government nationally.
• Request for Proposals for Job Order Contracting Consulting Services were extended to 16 vendors; proposals were received from two (2) vendors.
• An Evaluation Committee reviewed both proposals received and determined The Gordian Group as offering the most favorable proposal for Lake County.
• The Gordian Group will serve as the County’s Technical Consultant in all phases of implementing a Job Order Contract Program including Program Development, the generation of a Job Order Contract Bid Specifications and Construction Task Book based on Lake County locations, Marketing and Outreach Support to local Contractors, Bid Review, Software to track project documentation, schedules and customized reports, Training and Continuous System Monitoring Support.
• Lake County will not pay for services rendered until the Job Order Contracting Program has been implemented. The Gordian Group will be compensated at the rate of 5% of the first $6,000,000 of construction. renovation and building repair using the JOC Program and 1.95% thereafter. This is estimated to be $100,000 in FY09 and $100,000 in FY10. This estimate is calculated by multiplying the Gordian fee by the projected amount of construction, renovation and building repair required; the actual expenditure may vary based on actual work contracted
Body
WHEREAS, Lake County has an ongoing need to perform ongoing minor capital construction, renovation and building repair projects; and
WHEREAS, the traditional method to procure minor capital construction, renovation and building repair projects includes the preparation of bid packages, with plans and specifications, a formal bid process, or informal quotation process; and
WHEREAS, these processes can be costly and time consuming; and
WHEREAS, Staff have identified Job Order Contracting (JOC) as the Program to accomplish cost effectiveness and reduce the traditional process time; and
WHEREAS, Job Order Contracting is a contract process that provides for competitive sealed bid pricing based on a standard Construction Task Book that identifies pre-set unit prices for construction, renovation and building repair tasks specifically tailored for the type of work that Lake County will need to accomplish; and
WHEREAS, there is a need to obtain the services of a firm to implement a Job Order Contracting Program; and
WHEREAS in accordance with Section 5-101 of the Lake County Purchasing Ordinance, Request for Proposals were called for by publication for Job Order Contracting Consulting Services; and
WHEREAS, subsequent to said publication, Request for Proposals were extended to 16 vendors; and
WHEREAS, sealed proposals were received from two(2) vendors and opened in the County Building, Waukegan, Illinois on Thursday, July 3, 2008, at 2:00 p.m.; and
WHEREAS, an Evaluation Committee reviewed both proposals received; and
WHEREAS, in accordance with the Evaluation Criteria established in the Request for Proposal, the Committee has determined that the proposal submitted by The Gordian Group is the most favorable proposal for Lake County, and
WHEREAS, The Gordian Group will serve as the County’s Technical Consultant in all phases of implementing a Job Order Contract Program including Program Development, the generation of a Job Order Contract Bid Specifications and Construction Task Book based on Lake County locations, Marketing and Outreach Support to local Contractors, Bid Review, Software to track project documentation, schedules and customized reports, Training and Continuous System Monitoring Support; and
WHEREAS, Lake County will not pay for services rendered until the Job Order Contracting Program has been implemented; and
WHEREAS, The Gordian Group will be compensated at the rate of 5% of the first $6,000,000.00 of construction, renovation and building repair using the JOC Program and 1.95% thereafter; this is estimated to be $100,000 in FY09 and $100,000 in FY10; the estimate is calculated by multiplying the Gordian fee by the projected amount of construction, renovation and building repair, the actual expenditure may vary based on actual work contracted.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby directed to enter into a contract with the Gordian Group, Maudlin, SC in the amount of $200,000 for Job Order Contracting Consulting services for a two-year period plus renewals and request its adoption.
DATED, at WAUKEGAN, LAKE COUNTY, ILLINOIS, on this 12th day of
August, A.D., 2008.